Per Diem Rates (both domestic and foreign)
The Personally Owned Vehicle (POV) mileage reimbursement rate as of 1/1/18, is $0.545 per mile or $0.180 per mile when not using an available University vehicle.
The university fleet vehicle mileage reimbursement rate as of 7/1/17, is $0.480 per mile. The use of a university fleet vehicle will be recharged to the department in the monthly Auto Recharge journal transfer.
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|Non-Employee Travel (NET) Card Agreement and Acknowledgement Form|
|Over Per Diem Lodging Justification Form .xlsx|
|Travel Card Agreement and Acknowledgement Form .docx|
Travel Voucher Form.xls (Rev 10/17)
Used by those who do NOT have a state-issued travel card
Used by those who DO have a state-issued travel card
** From OSC's Guide to Financial Operation (Rev. 3/19/12)
If you have a State issued Travel Card and/or NET Card and prefer (based on time and personal preference) to use OSC's Travel Expense Form AC 132-S, below are the links. Please note: The use of Form AC 132-S "requires travelers to also fill out any of the applicable forms that correspond with their travel event."
Travel Expenses and the Claim for Payment (AC 132-S)
Statement of Incidental and Transportation Expenses (AC 3259-S)
Statement of Meals Claimed (AC 3258-S)
Statement of Automobile Travel (AC 160-S)
Statement of State Corporate Travel Card Charges (AC 3256-S)
An Expense Report must be submitted detailing all expenses including both State Travel Card charges and out-of-pocket expenses. Each Business Unit finance office will reimburse out-of-pocket expenses and pay the State Travel Card directly. Revocation of the traveler’s card may occur upon repeated delays in the submission of Expense Reports.
Expense Reports are to be fully completed for each travel event. No balance due or balance owed is to be carried over to future Expense Reports or applied to previously submitted Expense Reports. Expense Reports must be submitted within 30 days of the end of the travel event. This timely submittal will provide information necessary to reconcile the corporate travel card bill. Revocation of the traveler’s card may occur upon repeated delays in the submission of Expense Reports. Expense Reports must be submitted for all charges whether or not out-of-pocket expenses were incurred.
Improper or unauthorized charges will result in mandated reimbursement to the Business Unit by the employee, suspension or loss of privileges related to the card, or disciplinary action. The traveler must submit a check payable to the Commissioner of the NYS Department of Taxation and Finance with the Expense Report for any money owed to the State.